Submissions

Author Guidelines

Download HERE the Good Practice Code in PDF
Download HERE the Authorship Form in PDF

POLICIES FOR THE PRESENTATION OF ORIGINAL MANUSCRIPTS

These policies aim to achieve a wider international scientific audience. The inclusion of the journal in international databases requires the fulfilment of certain conditions as for the presentation of texts and figures, deadlines, authors’ identifications, length, precision in bibliography citations, and the inclusion of the title, summary and key words in English, as well as other matters of editorial policy.

1. Language
Articles will be accepted in Spanish, English or French. Exceptionally, papers in other languages of scientific relevance may be also considered for publication.

2. Extension
Maximum length: 10,000 words for articles, and 1,000 words for reviews. The latter should be critical, not merely descriptive in content.

3. Sending of originals
All contributions submitted must be original and unpublished. Submissions should include: A copy of the work in both electronic format and editable word processing format and a copy of the text, in PDF format, for the evaluation. This copy will be a final version in all aspects, for the exception of not including the author’s name, the institutional affiliation, the email address, nor the ORCID identifier. Authors must complete the authorship form. The completed form must be submitted to the journal together with the manuscript.
This form can be downloaded from this site: https://revistas.csic.es/public/copyright_transfer_statement_CSIC.pdf
No contribution will be accepted for publication if already published or to be published by another journal. If the article has been made with public or private funding, it will be indicated, in a clear and concise way, all sources of funding granted to the research, mentioning the private or public entity responsible for such financing, and the code when it exists. This information may be included in a footnote or under a heading of acknowledgments before the bibliography.

4. Deadlines
The deadline for submission of contributions is April of each year.

 5. Presentation
– Each page should contain a maximum of thirty to thirty-five lines of text with margins of at least 4 cm. All pages should be numbered. Notes must be numbered in the order in which they are cited in the text.
– The author should submit a separate sheet indicating the address, e-mail address and telephone number where the author may be reached most easily, and the author’s title at his/her primary institution of affiliation.

6. Abstracts and Keywords
The first page of the paper must contain:
– Title of the article, in both Spanish and English (or French and English if the article is written in French).
– A summary and keywords in both Spanish and English (or French and English if the article is written in French). The summary must contain the goals, methods, results, and conclusions of the work, and should be between 50 and 150 words in length.
– The Keywords should enable a computer-based search to identify the article immediately by topic, methodology, chronology, and location.
– Name and surname of the author with an asterisk referring to a footnote with the complete address of the institution where the author works, e-mail and ORCID identifier.
Authors unaffiliated with an institution may give their home address. In reviews, the reviewer’s name and address will appear at the end of the text.

7. lllustrations
– Tables, plates, and figures should be submitted preferably in digital support, in separate files, independently of the text, all of them in an only compressed .zip or .rar file. They should not be included in the text although their location should be indicated in the text.
– Preferred file formats will be: bitmap or any vector format for graphic lines and text format; .tiff or .jpg for photographic reproductions or images. Prints should always be made in black and white. The maximum resolution acceptable will be 300 ppp.
– Captions, to be submitted separately, should include all the information required to identify the illustrations and whenever required, the authorship and copyright.
– Figures should include a graphic scale, normalising their representation and orientating conventionally the archaeological objects. Maps must indicate true North. Lettering should have an adequate size so that in case of reduction, everything is clearly legible.

8. Style
– Authors should write in a direct style, using short sentences, to facilitate comprehension by foreign readers.
– Capital letters should be accented.
– Years should be cited as follows: 1970, not 1.970.
– Latin expressions should be italicized: et alii, oppida, per se, in situ.

9. Authorship contribution statement
This journal applies the CRediT taxonomy for identifying authorship contributions based on the assignment of specific roles to research articles. For more information see "Submissions/Authorship identification". This information should be incorporated in the full version of the manuscript, under an "Authorship contribution statement" heading, located just before the bibliography, in the following format:

Authorship contribution statement

Name and Surname author 01: Conceptualization, Formal analysis, Funding acquisition, Investigation, Methodology, Project administration, Writing – original draft, Writing – review & editing.

Name and Surname author 02: Conceptualization, Formal analysis, Investigation, Methodology, Writing – review & editing.

The identification of authorship contributions will only be included in the original paper and in no case in the anonymised manuscript to ensure the blind peer review process.

10. References
– Bibliographical citations in the text should be in the following format: in brackets, the surname (s) of the author (s) in lower case letters, followed by the year of publication and (in the case of specific citations) by the number of the cited page following a colon.
Example: (García Bellido, 1943a: 79), (Hodder y Orton, 1976). If there are more than two authors: (Ruiz et alii, 1988).
– The bibliographic list will be placed at the end of the work in alphabetical order according to the authors’ surnames and the following criteria should be applied: in coauthored works, the names of all the authors must be included. Citations of unpublished theses or dissertations or works in press must include full bibliographic details. Full citations should be in the following format: surname (s) of the author (s) in lower case letters, followed by a comma (,) and the initial (s) of their first name (s). Next, the year of publishing of the work in brackets (differentiating by the letters a, b, c, etc., works published by an author in a single year). Following a colon (:), titles of monographs should be stated in italics whereas journal articles, book chapters and proceedings of conferences should be stated in inverted commas (“”). They should not be abbreviated. Finally, as the last elements to be cited, monographs should include the place of publication and the publishing house, separated with commas; whereas journals should include the volume number and after a colon, the page numbers of the article. Citations of conference proceedings should include both the place and date of the conference, the place of publication and the page numbers. Examples:

Vigón, J. (1947): Historia de la Artillería española. Madrid, CSIC.

Bruhn de Hoffmayer, A. (1986): “Las armas de los conquistadores. Las armas de los aztecas”. Gladius, XVII: 5-56.

Álvarez Gracia, A.; Cebolla Berlanga, J. L. y Blanco Morte, A. (1990): “Elementos metálicos de tipo celtibérico: la colección Pérez Aguilar”, F. Burillo Mozota (coord.), II simposio sobre los celtíberos. (1988, Daroca, Zaragoza). Zaragoza, Fundación Fernando el Católico: 287-304.

11. Proofs and copies
– When authors correct first proofs, they should limit themselves to change printer’s errors and small factual deficiencies. lf any author makes substantial modifications in proofs, adding or cutting paragraphs already set into type, he/she will be responsible for whatever additional cost the printing firm may charge for the changes. When articles are co-authored, proofs will be sent to the first author.
– In order to avoid any delay in publication, corrected proofs should be sent back within a maximum period of two weeks from their receipt.
– Authors will receive free one copy of the journal

12. Peer review
At least two members of the Editorial Board will evaluate works submitted for publication.
All papers will also be subject to external evaluation by specialists unrelated to the Editorial Board, according to the criteria of suitability as for the editorial policy and scientific originality. Evaluation will be carried out acording to an anonymous peer-review system. The Editorial Board reserves the right to reject any contributions that, in their judgement, do not conform to the editorial policy of the journal.

13. Intellectual Property
Originals published in Gladius, both in printed and electronic format, remain the property of Consejo Superior de Investigaciones Científicas, and proper citation of property is required in any total or partial reproduction of contents.

REVIEWS
Any author who might wish to have his/her work reviewed should send to the Journal address two copies of their work, one for the review and another one for the Library of the Centre. The following works will be excluded: offprints, second editions (except if these involve large-scale, significant changes), journal volumes (except for the first number of a new series), short monographs and books on subjects unrelated to the subjects of the journal.
No counterreplies will be published, and replies only exceptionally, if approved by the Editorial Board.
To be sent to the following address: María del Mar Gabaldón Martínez. Facultad de Humanidades y CC. de la Comunicación. Universidad San Pablo CEU. Paseo Juan XXIII, 6 - 28040 Madrid. Debe enviarse otro ejemplar a: Biblioteca Tomás Navarro Tomás. Centro de Ciencias Humanas y Sociales del CSIC. C/ Albasanz 26-28 - 28037 Madrid.

EXCHANGES
Gladius accepts exchanges with any scientific publication dealing with arms, military history and polemology from other countries.

For exchanges, please write to the journal address. For subscriptions and earlier numbers please write to Servicio de Publicaciones, CSIC.

SUBMISSION INSTRUCTIONS

Below you will find instructions for the following procedures:

- How to register at Gladius

- How to send an original manuscript to Gladius

- How to check a revision report and submit a revised version of a manuscript

How to register at Gladius

1.- On the journal's website, click on the link "Register":

2.- On the registration page you will have to fill in all the fields (the "Family name" field is optional, although highly recommended) using lower case only for your email, username and password. After reading the Privacy Statement you will need to consent to the collection and storage of your data and complete the Captcha. Receiving notifications of new publications and notices is optional.

3.- You will receive a message with a link to activate your account at the provided email address. Once activated, you will be able to log in to your account with the credentials you created.

How to send an original manuscript to Gladius

1.- On the magazine's website, log in by clicking on "Login":

2.- Enter your username and password. Once you return to the magazine's homepage, click on the "Make a Submission" button:

Before submitting, please review the "Submission Preparation Checklist" and read the "Author Guidelines", the "Copyright Notice" and the "Privacy Statement". When you have all the required documents ready, click on the link "Make a new submission".

In subsequent logins, you will be taken to your user dashboard. There press the ‘New Submission’ button to submit a new article. You will be shown any articles received and in process under the ‘My Queue’ tab):

3.- As you will see on the new submissions page, submitting a manuscript is a four-stage process, in addition to a final section with information on follow-up:

3.1.- "1. Start"

At this stage you must select the language in which the article is written and the section of the journal in which you think it would fit, you must indicate that you have prepared all the items on the "Submission requirements" list and, optionally, you may send comments to the editor. You must comply with the terms of the Copyright Statement and the collection and storage of your data as the author of the article in accordance with the Privacy Statement of the Consejo Superior de Investigaciones Científicas (CSIC).

Then press the "Save and continue" button.

3.2.- "2. Upload submission"

In this phase, the files that make up the article and its additional documentation will be uploaded to the management module.

There are three parts to upload each file. In the first one, we will select which component of the article we are going to contribute and we will upload the corresponding file. Once uploaded, click on the "Continue" button. In the second part we will see the file metadata, with the possibility to edit them, but we will click "Continue" without making this edition.

In the third part, select "Add Another File", going back to "1. Upload file" and, without modifying the default option "This is not a revision of an existing file", select the new "Article Component" identifying what it is and uploading the file. Click "Continue" until you reach, once again, step "3. Confirm". This process must be repeated until all the files have been sent, and only when all the material has been uploaded should the "Complete" button be selected.

If after "Completing" the submission we realise that we have forgotten to upload a file, we can do so by selecting the "Upload File" button located in the upper right-hand corner of the "2. Upload Submission" tab:

Once all the submission files have been uploaded, we will press the "Save and continue" button.

3.3.- "3. Enter Metadata"

In this phase the author will enter the metadata of the article according to the journal guidelines. These are:

- Title in Spanish and English. If the article is written in another language, it will be introduced first this language and then in English.

- Summary or abstract in the same languages as the previous item.

- List of contributors. Although it was not necessary when registering as a journal user, in this section it is compulsory for authors to have their ORCID identifier and affiliation correctly indicated. If necessary, the information of additional authors will be added using the link "Add contributor":

- Keywords. The article keywords will be inserted in both languages. The entire list cannot be copied, must be entered one term at a time pressing "Enter" after each one.

- Funding data. The entities that have supported the research published in the article must be indicated. After selecting "Add funder", the name of the funder should be inserted again, which will trigger an internal search that will return the institution standardised name and DOI. If the institution does not have a DOI, it will not be able to register in this field. After entering the grant numbers, click on "Save".

To finish this phase of entering metadata, click on the "Save and continue" button.

3.4.- "4. Confirmation" y "5. Next steps"

In this last phase we will confirm the submission metadata recording linked to the uploaded files. Before clicking on the "Finish Submission" button, we can go back to the previous phases and review the information and files provided to check that they are all correct.

Once we click on the "Finish Submission" button, the article will be sent to the journal and its staff will contact you to continue with the process, as indicated in the "5. Next Steps" section.

How to check a revision report and submit a revised version of a manuscript

Once your submission has been reviewed, the journal's staff will send you a review report. Once received, you must log in to the journal and, in the "Submissions" section of your dashboard, you will be able to check that your submission is in the Review phase and, if the editorial staff has requested, whether it is necessary to make any modifications or revisions to the manuscript:

By clicking on the title of your submission, you will be taken to the workflow of your submission and you will be able to check the information related to the its review. You will find the notifications that the editorial staff has sent you, the attachments that the reviewers may have attached and, if requested, the possibility to provide a new version of the manuscript with the requested modifications by clicking on the "Upload file" button:

Research data policy

We recommend authors depositing data obtained from the research developed for the preparation of their article in repositories of recognized prestige, specific to the discipline or of a generalist nature. In any case, it must be a FAIR repository (Findable, Accessible, Interoperable, Reusable), preferably in open access.

There are several repositories destined to conserve and disseminate concrete data such as results of surveys, observations, interviews, simulations, automatically collected data, samples, models ... If necessary, authors can consult the Registry of Research Data Repositories re3data taking into account that each repository has its own deposit rules.

Those CSIC authors who would like to deposit their datasets in Digital.CSIC may do so by following these guidelines. They can use the Servicio de Archivo Delegado made available by the Technical Office of DIGITAL.CSIC and the Red de Bibliotecas CSIC.

DIGITAL.CSIC generates DOIs for datasets and associated software and is certified as data repository in re3data and Repository Finder. More information at Política de datos en Digital.CSIC.

If the author has deposited datasets in a repository, he should mention it in the article providing a brief description of the type of data deposited, the name and URL of the repository, the identification code and the data of the license for use and distribution. This information must be included at the end of the article, immediately before the bibliographic listing, under the heading "Data availability".

Download HERE the Good Practice Code in PDF
Download HERE the Authorship Form in PDF